Attendees: Joette Storm, Cindy King, Matt Bryant, Jim Beauchemin, and Jeffrey Silverman
Absent: Greta Turillo, Sara Miller
Members: Kathy Roche, Cricket Campbell
Minutes of November meeting – in the absence of our secretary a review of the November minutes was postponed until next month.
Welcome Card Review – The board made several changes to the BANA Welcome card including substituting Boyd Acres specific facts for the general Bend facts. A new larger map will replace the initial map. Joette Storm will prepare a new version and submit to the board for review. QR codes will be added to the card and a new logo once adopted.
Land Use – Jim Beauchemin
Jim attended pre-permit meeting on the proposal to build a marijuana cultivation and processing operation on High Desert Lane in the Brinson Business Park. The owner did not provide information about the activities to occur but kept to site plan details. Board members and adjacent business owners have concerns about volatile substances and odors from the processing. A second pre-permit meeting is set for December 19, 4:30 at Sun country Engineering, 9th and Armour.
Jim is serving on the “sounding board” for Hwy 97 improvements. ODOT intends to study three sections of the road through Bend to improve efficiency. Although Hwy 97 was originally designed as a freight route, a high percentage of trips are Bend drivers using it to cross the city. ODOT is considering ideas for creating bicycle and pedestrian routes parallel to the highway and for redesigning intersections.
Mountain View NA is spearheading a Slow Down IT’s Our Town campaign to reduce traffic accidents by reducing driving speeds on neighborhood streets. They obtained a grant for an educational video aimed at changing driving culture. An information meeting is open to BANA residents on Dec. 12 at the Jamison Street Fire Station.
The Bicycle sounding board met to discuss a proposed map of bike trails that will identify gaps in bicycle routes across town. Such a map will rate bike routes for their safety, difficulty and quality of experience. Jim is serving on that committee.
Neighborhood Leadership Alliance (NLA) Matt Bryant
Matt Bryant, BANA’s rep on the NLA committee, reported the committee is developing procedures and policies and a communications campaign aimed at informing residents about the NA mission and how it differs from Homeowners Associations. NLA will propose an increase in NA budgets for increasing communications. It was suggested the City provide guidance on a website platform that all associations can use that will be consistent in the of information displayed.
Jim Beauchemin expressed how important it will be for the NLA to have continuous communications with the NA boards to ensure any position taken is done with the full consideration of the NAs.
Neighborhood Association Round Table (NART) Joette Storm
Ten representatives of NAs met on Dec. 1 to discuss whether the Round Table should continue and how it might benefit the associations. Consensus was that sharing ideas and procedures can be beneficial and that the roundtable could be a forum for discussing issues.
The Round Table is not a City affiliated committee so it would not be affected by City code. However, NART representatives should not be the same person as the NLA rep in order to avoid any conflict with City code.
The group intends to meet on January 12, 10 a.m. at the Elks Lodge for further strategizing.
Member Comments Crickett Campbell said she was surprised by the Fire Department’s trip through the neighborhood to collect food. She had not seen any announcement and was a bit concerned at first hearing the sirens. The board will ask the Fire Department to improve coordination with BANA so we might promote the charity event.
BANA Meet and Greet
Cindy King and Jeff Silverman will host a coffee klatsch, “Meet and Greet “ on Friday, December 14 at 10 a.m. at Black Rock Bar in the Robal Village mall.
Next meeting schedule
Monday, January 14, 6 p.m. Cassie Lacy, City Climate Action Committee staff
Monday, February 11, 6 p.m. To be announced.
BANA Board Monthly / General Meeting
Elks Lodge, 63120 Boyd Acres Road, Bend OR 97701
October 8, 2018 General session 6:00pm
Board Members - Joette Storm, Jeff Silverman, Sara Miller, Matt Bryant,
Land use Committee Jim Beauchemin
If anyone is interested in being a part of the Land Use Committee, please see Jim Beauchemin.
Notification of Public Meeting 10/1/2018 for 15-lot subdivision by Hayden Homes located at Lamoine Street (6326 Lamoine Road, where Boyd Acres intersects with Morning Star, it’s the next lot to the west.) It is already zoned appropriately. Will be doing some grading. Swalley Irrigation has insisted on a 6 foot fence on their easement. A traffic analysis was completed to determine that with the addition of 15 houses, 132 extra trips would be made per day.
Public Meeting with Pahlisch Homes 9/19/2018 to discuss new development (5.3 acres, 130 townhouse and multi-family project) to the south of Jeld-Wen on Boyd Acres and Ross (2785 Boyd Acres). Traffic study has not been completed. They will have 149 interior parking spaces, townhouses will have 2 interior spots (personal garages) as part of the homes. They are not counting on-street parking on Ross. There will be a community center with open space and a garage to work on hobby projects.
Is on-street parking allowed in Pahlisch subdivisions?
Will there be a left turn lane for north-bound traffic?
10/17/18 Notice of Public Meeting Re: 20551 Fred Meyers Road where it intersects with Boyd Acres for a 4-lot subdivision in a residential standard subdivision. This is a nearly 1-acre lot to be subdivided.
Move Bend is sponsoring a presentation on transportation ideas - Boulder-Sized Transportation Solutions on 10/18/19 6:30pm at Trinity Episcopal Church 469 NW Wall Street Bend, OR 97703 - a glimpse into the transportation plan for the City of Boulder, CO, which is similar in issues to Bend.
North Golden Triangle Consortium Jim Beauchemin
Ann Marie Colucci, Principal / Managing Principal Broker would like to partner with BANA in vision-casting and expanding the area near Hwy 20/O.B. Riley Road near Cooley Road. She represents a consortium of several property owners who wish to develop land in the North Triangle. A factor in the development of those parcels is the need for the City to upgrade the sewer and water systems. Ms. Colucci is proposing public private partnerships to facilitate the construction of those systems. She would like us to write letters of support. Jim has asked for further details regarding the plan before we could throw our support in the ring.
Juniper Ridge Issues
BANA consensus is we do not want to see concessions made for a homeless camp (examples being discussed in the community right now are to include porta-potties and dumpsters being made available to homeless residents)
Who will write a draft resolution to discuss and vote on these issues? Greta/Jim Any board member with ideas about how to write the resolution may send them to Jim.
Neighborhood Leadership Alliance (NLA) report Matt Bryant
City Council is asking the NLA to disperse some issues/topics into our neighborhood associations to get a climate feel on certain hot topics, including Growth/Transportation, Growth/Neighborhoods, Growth/Infrastructure, Citizen Outreach and Participation, Affordable Housing. The City Council is developing a city-wide survey that will be made available to all Bend citizens to address these concerns.
Matt brought up the fact that there needs to be education around the differences between Neighborhood Associations and Homeowners’ Associations. The BANA website states that the association is not a HOA. It describes the association relationship with the City of Bend.
Joette Storm has a proposal for the Neighborhood Roundtable to seek funding for a rebranding of the Neighborhood Associations that would educate the public about the NAs and the NLA. The Round Table does not have a full complement of members at this time.
Budget Joette Storm
$4767 is our allocation for the year, based on the tax lots. However, one lot may have multiple housing units, such as Escena apartments. The funding is not sufficient to pay for mailing to individual homes or apartments. This is an issue for most of the Neighborhood Associations.
$140 - insurance
$82 - PO Box
$33/2 years - URL registration
Rollover grants are available and applications are due by 11/30/2018.
A conversation ensued regarding the roundabout at Empire - Joette will talk to Cheryl Howard, City volunteer coordinator, regarding the “sponsorship” of the roundabout to improve it’s presentation.
A conversation ensued regarding how we may use our Rollover Grant to support Bethlehem Inn in a good faith effort to show that we truly do care about the homeless population of Juniper Ridge and we would like to see how we can funnel those individuals into SHELTER outside of Juniper Ridge.
Homeless Care Package typed into Amazon or see the WISH LIST that Greta will post on social media regarding needs for Bethlehem Inn.
The City is offering training on a new mapping tool, Boom. It can be used to generate mailing lists and track development applications.
Civic Equity Project update Cindy King
CEP is under the umbrella of Bend 2030. They are coaching people to be representatives, to learn how to have a voice in civic dialogue and decision making. Four neighborhood associations (BANA is one) have had Skype sessions to identify and reach goals and present action steps.
Who lives in our neighborhood and what businesses reside here
To be in tune with Bend city government
Advocate for citizens in BANA
Increase engagement via website, social media, meet-n-greets, speakers at meetings
Knowledge of transportation infrastructure/ODOT
Engage with our business partners
Diversity/Equity/Inclusion training will take place in October, all are invited.
COAD Cindy King
Sheriff’s department came to BANA a year ago to develop a Community Organizations Active in Disaster - networking hub for us to compile resources to be made available when needs are presented. By next spring, the website will be up and running in a user-friendly format where donations can be listed (I have sandbags, etc…) and where community members can post their needs to be met (I can’t get out due to the snow to get my medications). There is nothing like this in the nation, and we hope to be a leader in the country for this volunteer organization.
Photo contest proposal Greta Turillo
Greta was looking for ways to engage people in our association - talking to one another, coming to our meetings. See proposal submitted by Greta (contest open to those that reside/work in BANA boundaries, run from 10/15-11/15. Winners notified by 11/19.)
Motion made by Greta to test-run a photo contest. Motion approved.
Transportation/ODOT sounding board Jim Beauchemin
Meeting next Friday to look over what ODOT has to facilitate better traffic movements on the parkway and intersecting roads. One issue: ODOT wants to get rid of entrance and exit lanes on Hawthorne, Lafayette, Truman. Another issue: bikes/pedestrians on the parkway?
Board social gathering Jeff Silverman
Jeff and Greta are partnering to find a venue - possibly Bridge 99 with a tour and food OR Craft Brewery to tour and do trivia. More to come. Dates TBD, after the first of the year.
Business Outreach Jeff Silverman and Greta Turillo
Who to contact, how to contact, what we want to communicate, how to divide up the work - list of businesses total 366 names categorized by size of business. Phone call to set up an appt, go to appt, present BANA and what we would like (join our email list, visit website). Invite them to come to BANA meeting to introduce themselves to our board and community members. We each committed to contacting 5 business over a 3 week period. We WANT businesses to come to us with their problems, questions, concerns so that we can help them out.
The residents of the area directly behind US Market would like MORE invested into their park project (Empire Crossing) than what the Bend Park and Rec is giving. There is a survey online to provide feedback - please share your voice: https://www.bendparksandrec.org/project/empire-crossing-park/
Suggested that we operate as a welcome committee to new businesses joining our neighborhood.
Offering Meetups for neighborhood community members to tour the new schools, new business, breweries, etc...
Next meeting will be Monday, November 12 at 5:30pm for board business, general session at 6:00pm. Speaker present, Juniper Ridge update, resolution on homeless issue. Bring items for Bethlehem Inn based on list posted on social media and our website.
December meeting - just board meeting
Future meeting topics November Fire Marshall Kevin Sullivan
December support Bethlehem Inn or social event
January Climate Action Committee survey
Boyd Acres Neighborhood Association
September 10, 2018 Meeting
This month we invited a great panel of five experts to discuss transportation issues relevant to our neighborhood. They represented the City of Bend, Metro Planning Organization (MPO), ODOT, Cascade East Transit (CET), and Commute Options.
More than 70 people attended and after the presentation we opened it up for a brisk Q&A! All of the slides they used will be posted on our website.
Karen Swirsky, Sr. Planner of the City of Bend was first up. She explained how the city is coordinating their efforts with MPO, ODOT, CET, and Commute Options as they update their 20 year Transportation Plan. They are presently finishing up on their 2 year work plan which studies existing conditions. They will be having meetings open to the public discussing funding the work projects which be posted on the City of Bend website.
If you have a concern on your street such as an unsafe sidewalk that you think should be addressed by the city you may contact Janet Hruby by using a citizen request form.
Tyler Deke, Executive Director of the MPO, said his focus is on a Safety Action Plan identifying locations where serious accidents occur and how they can be prevented. He also explained the Intelligent Transportation Systems Plan that determines street signals communication and traffic to flow. He gave us 7 key projects they are working on that directly affect our neighborhood:
1. US 97/North Bend Corridor which currently has a budget of $50 million but needs $200 million to be completed.
2. US 20 and Empire with construction slated for 2019.
3. US 20 / Cooley Rd. Roundabout
4. Empire Ave from 18th Street to Purcell which started construction 9/11/18. Phase 1 will be completed by December of this year. Phase II Purcell upgrades will follow and the entire project including the extension of Empire to 27th Street by 2020.
5. Archie Briggs Bridge replacement to start in 2020.
6. Purcell Rd. completion.
7. Purcell Rd. /Neff project.
Richard Williams from ODOT shared their commitment to work with the other organizations. He highlighted their Bend Parkway Study which will help them determine how people use the roads. You are invited to take the survey on their website. In the spring of 2019 there will be an online open house. ODOT is planning for future conditions to prepare for 40,000 more people projected to be living here by 2025.
Michelle Rhodes , Central Oregon Intergovernmental Council, and Andrea Breault from CET presented how CET operates our mass transit buses, Dial-A-Ride, and the free river shuttle. They will complete their Master Plan Update this fall. They would like to increase the frequency of bus stops, expand to outlying areas, consider a Bus Rapid Transit using Hwy 97 or 3rd St., and increase regional connectivity with Breeze and Greyhound. She said they need to survey the needs of the community before moving forward with any changes as they are funded by Federal, State, and City grants.
Jeff Monson of Commute Options described his organization as one that educates and encourages citizens and businesses to be proactive with driving alternatives to reduce traffic. They receive some funding from ODOT. Some of their programs include:
1. Teaching kids how to safely bike/walk to school
2. Promoting "Drive Less Connect"
3. Friendly Driver Program
4. Walking to and from school instead of bussing where a guide will walk with groups of children.
5. Worksite Commute Options to encourage businesses to use cars less.
The Q&A subjects included questions about: noise studies, Cascadia earthquake and impact of traffic on 97, Senior citizen transit options, livability and the need to partner with city planners and developers, capacity of transportation system, is a fixed route transit coming to Boyd Acres neighborhood, Juniper Ridge and the Golden Triangle planning and future projections.
Hwy 97 has 50,000 trips/day through Bend, but only 9,000/day through LaPine; during the summer there are 23,000 tourist trips/day.
The meeting closed at 8 pm.
Thank you to all who participated!
BANA Board briefing
Joette Storm’s home
July 30, 2018 1:00pm
Board Members - Joette Storm, Jim Beauchemin, Jeff Silverman, Greta Turillo, Sara Miller
Community - Larry Kierulff
Meeting called to order at 1:00pm.
Jim (LAND USE) - attended Bend Economic Development Advisory Board (BEDAB) meeting who reported on four recommendations:
Jim also attended Notice of Pending Administrative Review regarding the new Thuren Fabrication building near Les Schwab. Nice building elevation - only 2 large trucks traffic addition per day.
Coming up: August 1, 4:00pm - Public PZ-18-0482 - Pre-application regarding extension to the 10 Barrel Brewing brewhouse - 5 new holding tanks, two new silos, 3 building expansions including brewhouse coldroom and barrel warehouse along canal. They need more space for beers that require aging. Relocate chiller and gas, add offices, restrooms, upgrade utilities.
Coming up: August 2, 12:00pm - Site Meeting - The Circuit Gym on the corner of High Desert Lane and Lower Meadow ….. 20,000 square foot building with rock climbing walls, fitness areas, climbing, showroom, children’s climbing area.
Coming up: Written comments deadline of August 6, Notice of Pending Administrative Review 18-0505 - for Aloha Produce off Murray, just south of Lorenz, near the railroad. New produce distribution center. Jim commented on improving architectural detail on the north side and making sure there would be nice landscaping.
On each of these projects Jim Beauchemin has requested the addition of design features and solar panels on the facilities.
Coming up: Notice of Public Hearing PZ-18-0524 - August 13, 5:30 pm Council Chambers - Amendments to the Bend Development Codes, regarding affordable housing incentives. Setbacks (down to 10 feet, unless there is a garage, 20 feet) side down to 3-5 feet, lot size, density incentives associated with affordable housing. Action item: Greta will be submitting a letter for board review regarding our collective concern regarding livable space and not just providing incentives to builders...we need to make sure there’s parking or community transportation plans in place. The State Land Conservation and Development Commission is driving the community expansion and UGB issues.
NLA Report - Matt Bryant (absent)
· Provide Matt with guidance on how to represent BANA at NLA
· The NLA is not independent - each rep needs to come back to his or her neighborhood association and get the opinion and vote of the board.
· Potential action item for our August meeting: Make sure all at NLA understand that the representatives are bringing the collective opinions of the individual boards and that all need to be heard.
Regarding our August Meeting with Mr. Jeff England, CIP Consulting, LLC:
Compliance report for the City
Larry and Joette will develop the report and include accomplishments for the year as well as future challenges.
Important Highlights from our Annual June 2018 Meeting/Picnic
John Skidmore, Assistant City Manager answered many questions we were concerned about and informed us of the following:
· City Council has recently freed up funds for street maintenance by reducing city reserves. They are looking for creative, legal ways to spend transit room tax that is mainly used for marketing tourism. They feel city safety is a higher priority than marketing. The City lost their lawsuit regarding the use of lodging taxes. See: https://www.bendbulletin.com/localstate/bend/6293576-151/bend-to-appeal-hotel-tax-lawsuit.
· Roundabout at Purcell and Empire will start in the Fall of 2019 and include an underpass for Park access. The sidewalk across the North Canal will then be started.
· Murphy and Empire are the city's solution for East to West transit.
· Juniper Ridge: 3 lots sold to Bend Mailing Co., CID storm water and waste water systems, Thuren Fabrication and Terrain Control Industries that makes bike suspensions. 700 combined car trips per day are allowed before they look at making traffic improvements.
· OB Riley: The new school on Cooley is under construction and it will be required to build sidewalks.
· Stephen Herr of the Community Association Institute offered training on land laws and legal rights to the homeowners of HOA's.